Prepare the Material for Review

Begin with the exact version you plan to use or share. Gather the original sources, notes, and requirements that should govern the review.

1. Save the AI-assisted draft with a clear file name and version date.
2. Gather the source documents, original links, notes, and quotations used to create it.
3. Identify the intended audience, purpose, and delivery format.
4. List any claims that are current, controversial, high-impact, or outside your expertise.
5. Mark content that was directly quoted, paraphrased, summarized, or newly generated.
6. Decide who is responsible for approving the final product.

F — Review Factual Accuracy

Identify every statement that could be checked against evidence. Prioritize details where an error would damage understanding or trust.

1. Check names, titles, organizations, places, and dates.
2. Verify direct quotations word for word.
3. Confirm statistics, measurements, timelines, and comparisons.
4. Check historical explanations for oversimplification or unsupported cause-and-effect claims.
5. Confirm that current information is still current.
6. Verify every citation, source title, author, page number, and link.
7. Remove any claim that cannot be supported or clearly label it as uncertain.

A — Review Audience and Accessibility

Accurate material can still fail if participants cannot understand, navigate, see, hear, or use it effectively.

1. Confirm that the language fits adult lifelong learners with varied prior knowledge.
2. Define essential technical terms and remove unnecessary jargon.
3. Check whether sentences and paragraphs are unnecessarily dense.
4. Make instructions specific enough for participants to follow.
5. Use descriptive headings, real lists, readable text, and sufficient white space.
6. Add alternative text to meaningful images and captions where needed.
7. Check color contrast, tables, links, reading order, captions, and document accessibility.

Use the related trainings on accessible Word documents, accessible PDFs, and checking files before sharing for the final production review.

C — Review Context and Completeness

AI often creates concise summaries by removing information. The result may be readable but incomplete, misleading, or falsely certain.

1. Check whether important background is missing.
2. Look for removed qualifications such as may, often, some, or according to.
3. Identify perspectives, groups, examples, or evidence that are absent.
4. Distinguish established facts from interpretation, debate, or inference.
5. Check whether a complex issue has been reduced to one cause or two false choices.
6. Make sure omissions do not change the apparent meaning of a source.
7. State limitations and uncertainty where participants need them.

T — Review Tone and Trust

Tone shapes whether participants feel respected and whether the moderator appears balanced, prepared, and transparent.

1. Remove condescending, promotional, sensational, or falsely authoritative wording.
2. Check for political, cultural, generational, or other loaded framing.
3. Look for stereotypes or assumptions about groups and individuals.
4. Review discussion questions for leading language or a preferred answer.
5. Adjust statements that sound more certain than the evidence allows.
6. Make sure the language sounds natural in the moderator’s voice.
7. Use respectful wording when describing disagreement, harm, controversy, or incomplete evidence.

S — Review Sources, Safety, and Sensitive Information

Complete the review by checking how the material was created, what information it contains, and whether it is appropriate to distribute.

1. Verify that every source exists and supports the claim attributed to it.
2. Check copyright, permissions, and licensing for text, images, charts, and media.
3. Remove participant names, contact information, roster data, private comments, and confidential University information.
4. Check whether health, financial, legal, political, religious, traumatic, or personal topics require extra care.
5. Ensure that discussion prompts do not pressure participants to disclose sensitive information.
6. Confirm that links are safe, functional, relevant, and appropriate for participants.
7. Check that the final delivery format is accessible.

Review the Materials as a Connected Set

Individual documents may appear correct but still conflict with one another. Check alignment across the entire seminar.

• Does the participant description match what the seminar actually covers?
• Do the learning goals match the revised session plan?
• Do discussion questions support the stated goals?
• Does the handout use the same terms and source labels as the presentation?
• Are facts, dates, and claims consistent across materials?
• Does the tone remain consistent and appropriate throughout?

Make the Human Decision

At the end of the review, decide the status of each item. Do not allow unresolved concerns to disappear into a general “looks good” judgment.

Document the decision: Record what was changed, which sources were checked, what remains uncertain, who completed the review, and the review date.

Save the Final Review Record

Keep a simple record with your seminar materials so future updates do not begin from an unverified draft.

1. Save the final approved version separately from earlier drafts.
2. Record the review date and reviewer.
3. List the authoritative sources checked.
4. Document major revisions and unresolved limitations.
5. Note permissions or attribution requirements.
6. Confirm that accessibility checks were completed.
7. Retain the review checklist for future updates.